Although there are exceptions depending on the organization's processes, and the type of organization, a typical ISO management system project implementation goes through the following stages:
Now that all the requirements have been completed and verified, top management team must be informed if the results of the audit and the details of the compliance by preparing the management review presentation and once the meeting is completed, the output from the management meeting must be documented and actioned accordingly.
Starting the knowledge transfer and closing the knowledge gap involves the following 3 levels of training:
Once the first stage is completed and both organization have assembled their teams, a meeting with department heads and process owner is initiated and required documents are collected. Based on this information, a detailed gap analysis of what is available and what is missing based on the requirements of the standard is prepared.
The project starts after both parties sign the contract and agree to the start date of the project. At this point, both teams will meet and discuss the project requirements, the resources needed and all the elements of the project. During the meeting, an agreement is reached on how the files will be exchanged, who is the project owner, project manager, team members, escalation procedures, project changes, project plan, meeting frequency, etc.
After the Management Review, we assist you in selecting the appropriate Certified External Audit facilities whom will be responsible for preforming the External audit and awarding you the certification.
In addition, during the External Audit stage, support will be provided to your team to ensure external auditors are able to find all the requirements as per the standards.
Just as with the opening meeting, here we will meet to discuss the project, lessons learned, and the next step forward. Any missing points (none should be from our side) will be discussed and resolved accordingly.
Congratulation. You have successfully completed the management system implementation process. Now the real work begins - Maintaining the system.
Once the team completes the implementation, the next step is to verify that the implementation is as per the requirements of the standard. This is the responsibility of the Internal Audit Team. As an independent audit team, their responsibility is to ensure that the organization is in compliance with the requirements of the standard and Internal Policies & Procedures.
Preparing, updating and creating any processes, policies, procedures, and templates needed. The documents are prepared using the organization's templates to maintain the corporate identity. For multiple ISO, all documentation are prepared based on Integrated management System as per PAS 99.
Putting to use and assisting the staff on how to use the forms previously created.
